Equipment Room Links
The Claremont Mudd Scripps Athletic Equipment Department is dedicated to providing the best in customer service, professionalism and creating the utmost positive experience to its student-athletes, coaches and staff. All facets of equipment: fitting, issuance, retention, inventory, maintenance and laundry will be held at the highest standard. The Athletic Equipment staff is here to assist the administration, coaches and student athletes on a daily basis to help provide a "World Class Experience". The Athletic Equipment staff will adhere to all NOCSAE (National Operating Committee on Standards for Athletic Equipment), NCAA, SCIAC rules and regulations when dealing with all equipment. The CMS Athletic Equipment staff is expected to maintain the highest standard of excellence at all times
CMS Athletic Equipment Department Staff
Brian J. Smith E.M.,C
Certified Athletic Equipment Manager
Roberts Pavilion, Room A28
Office Direct: 909-607-4210
Policy and Procedures
Hours of Service
The hours of operation are Monday through Friday, 8:30 a.m. to 6:30 p.m. during the academic year unless otherwise posted. Hours on weekends and outside the academic calendar are established based upon the needs of the individual sport programs. Counter Services begin at 9 a.m.
Athletic Equipment Issuance
Claremont Mudd Scripps Athletics provides only the highest quality equipment with optimum safety features to its student-athletes. Each head coach is responsible for scheduling the issuance of equipment with the athletic equipment room. Student-athletes are eligible to receive equipment when they have achieved the following:
- NCAA clearance from the compliance office;
- Medical clearance from the head athletic trainer
Prior to receiving equipment, all student-athletes are required to complete an equipment sizing chart (see link below), and complete fitting procedures as applicable. The director of equipment operations and head coaches are responsible for educating the student-athlete as to applicable NCAA rules regarding equipment usage and its return.
Each item that is issued to the student-athlete will be distinctly marked with a specific inventory control barcode. In some cases, this mark may be, the game or jersey number. The identifying mark is kept in the student athlete’s online profile only accessible to the athletic equipment staff, and the student-athlete to whom the item is issued will be responsible for it. All items issued are to be worn or used for their intended purpose only (athletic related activities). Game uniforms should not leave the facility unless traveling to and from an away competition site. These pieces will be issued and returned on a game-by-game basis.
Athletic Equipment Return
The return of athletic equipment issued by the Athletic Equipment Room from the Student-Athlete will occur within 14 days of completion of the last competition date (e.g., end of season, end of NCAA Post season play, player is dismissed from roster.) If athletic equipment is not returned to the Athletic Equipment Room within this 14-day period, the Director of Equipment Operations will submit requests to the student accounts office to place holds on the student account delaying graduation, release of diploma, grades etc. This hold will be lifted once the Student-Athlete has returned the missing equipment, and/or paid missing charges (special circumstances will be determined by the Director of Equipment Operations and Athletics Business Manager). Senior student-athletes who have completed their eligibility may be allowed to keep certain items at the discretion of their head coaches and the Director of Equipment Operations. However, the value of such items will count toward the dollar limit on athletics awards.
Laundry loops will be distributed to each student-athlete to facilitate laundering of practice gear and affiliated athletic apparel. The athletic equipment room will only wash those items, department issued and personal, that were worn for practice or contest related activities. College issued apparel worn for practice and competition must be returned to the equipment room immediately after each practice or competition for laundering. To maintain uniform integrity, all competition uniforms must be returned for laundering by the student-athlete, regardless of whether or not they competed. If items cannot be returned immediately following practice or contests, the competition worn articles must be returned before practice the following day. Student-athletes, relatives or friends are not permitted to launder uniforms on their own. The Coaching staff will be responsible for laundering services when individuals/teams are away from campus for an extended length of time (e.g. tournaments, NCAA championships, etc.). Laundry services are also provided to visiting non-conference teams as well as NCAA Championship teams on site upon request.
Visual Identity / Style Guide
A Visual Identity / Style guide is available and it clearly shows the direction of the Claremont Mudd Scripps Athletic Department and how each logo(s) are to be utilized. The Director of Equipment Operations will have the final approval over uniform designs, color schemes, and branding. All colors must match the specifics that are defined in the CMS Athletics Logo and Brand Manual.
The primary colors for the CMS Athletics Department are:
- CMS Cardinal (PMS 202)
- CMS Gold (PMS 124)
Black is an acceptable color for sports that can utilize an alternate uniform, however the primary colors must be incorporated into the design of the uniform.
Primary Logo: Stacked CMS
There is one primary logo that is to be incorporated into any design for game uniforms, practice uniforms, travel wear etc. As it represents the entire department a whole. This logo shall take precedence before any other logo. This logo is to be used in coordination with the Director of Equipment Operations according to the Brand Manual.
Secondary Logos: Dual Stag and Athena, Athena, Stag Stand Alones
There are 3 secondary logos that can be incorporated into any design for game uniforms, practice uniforms, travel wear, etc… These logos consist of the Dual Stag and Athena, standalone Athena and or standalone Stag. These logos are to be used in coordination with the Director of Equipment Operations according to the Brand Manual.
Purchases pertaining to uniforms and practice apparel and accessories are managed and controlled by the Director of Equipment Operations. All equipment and uniform orders require the approval of the Director of Equipment Operations. Payment for unapproved equipment and uniform orders will be the responsibility of the coach who incurred the expense and will come from the sport budget as necessary. All uniform and equipment orders that are approved will be forwarded to the CMS business office for processing. All orders will be processed in a timely manner in order to qualify for early-order discounts offered by vendors.
Deadlines to submit sizing charts:
Fall Sports: July 1
Winter Sports: September 15
Spring Sports: December 15
All Staff: July 15
*If you are a multisport athlete, only your personal information will be carried over to your secondary sport, please fill out the appropriate sizing chart(s) pertaining to each sport that you will be participating in.
** If for any reason you will need to change your submissions to the sizing chart after the deadlines have passed. Please email Brian Smith, Director of Equipment Operations at email@example.com to notify us of the changes.
A Few Reminders regarding the student-athlete sizing charts:
- When you see personal ID, please treat this as your student ID number (located on your portal, student ID card etc.) It should begin with 201, 301, 401 etc. Please omit the preceding 0 and the following - (# example: 3021234)
- Any error message that you receive, please immediately screenshot the message and email the Director of Equipment Operations at firstname.lastname@example.org so that we can clear up the error message on our end.
- For sports that have a Men’s and Women’s sizing chart combined together, please use N/A for any sizes that may not be applicable to yourself.
- Second Year Awards Fleece:
- Upon completion of your second season, you will receive an awards fleece with your sport embroidered onto it. Please enter a size that you would like to try on, when you come to the Athletic Equipment Room for athletic apparel distribution you will also be able to try on the fleece and change sizes if necessary. Please enter N/A if you are not a second-year athlete or transfer.
- As far as transfers go, all transfers will begin at this stage in the awards process.
- CMS Athletics T-Shirt (Unisex Sizing)
- This shirt will be distributed at the beginning of the year during athletic orientation meetings.
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